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TYSA
By-Laws
Each person having any responsibility whatsoever for any Member Club or team
participating in the Timberline Youth Soccer Association is responsible for
reading and understanding the Association’s Constitution, Bylaws and Rules of
Competition. In the event charges of infraction of any of the regulations
contained herein are made against a club, team, coach or any other team
representative, claims by said accused person of ignorance of these regulations
will not be considered an available defense to said charges. It is each Member
Club's responsibility to see to it that any person having responsibility for any
team receives a copy of the rules and regulations.
Adopted June 2, 1993
Revised November 3, 1993 and October 1, 1997
SECTION 1 - DUTIES OF OFFICERS AND DIRECTORS
1.1 The President shall:
1.1.1 Preside at all meetings of the Board;
1.1.2 Appoint, subject to the approval of the Board, and supervise the
activities of the Administrator;
1.1.3 Supervise the activities of the Vice President;
1.1.4 Provide guidance to Member Clubs regarding rules and regulations other
than the Laws of the Game;
1.1.5 Appoint, subject to Board approval, such committees as may be required for
the proper operation of the Association;
1.1.6 Represent the Association at all meetings of the STYSA;
1.1.7 Represent the Association at all public functions requiring Association
attendance;
1.1.8 Present a written annual report on the operations and financial condition
of the Association at the Annual General Meeting, and;
1.1.9 Perform such other duties as may be assigned by the Association.
1.2 The Executive Vice President shall:
1.2.1 Act in the absence of the President with the same powers and authority;
1.2.2 Supervise the activities of the Association relative to publicity, awards,
tournaments, camps and any other activity in which the Association may
participate;
1.2.3 Represent the Association at meetings of the STYSA;
1.2.4 Organize and serve as chairperson of the Discipline and Protest Committee
("D&P") [unless a matter involves his/her home club, in which case he/she shall
appoint chairperson from the D&P Committee who shall not be from the club in
question],
1.2.5 Act as chairperson of the Association scholarship committee so long as
scholarships are offered by the Association;
1.2.6 Appoint members to assist as needed in accomplishing the above activities,
and;
1.2.7 Perform such other duties as may from time to time be assigned by the
President.
1.3 The Vice President Coaches shall:
1.3.1 Organize, develop and supervise a coordinated training program for all
Association coaches;
1.3.2 Organize, develop and supervise a coordinated skills program for
Association players;
1.3.3 Serve on the Discipline and Protest Committee, in matters involving
Association coaches;
1.3.4 Act as the liaison between the STYSA State Coach and/or the USYSA and the
Association regarding matters relative to South Texas Youth Soccer Association
State Team Development Program/Olympic Development and STYSA or USYSA approved
coaches' training, and;
1.3.5 Serve as President of the Timberline Soccer Coaches Association ("TSCA"),
if such an Association should exist, and;
1.3.6 Perform such other duties as may from time to time be assigned by the
President.
1.4 The Vice President Publicity and Fund Raising Shall:
1.4.1 Promote TYSA and Member Club programs through advertising of registration
dates, tournaments, tryouts, etc., as directed by the TYSA Board.
1.4.2 Publish a TYSA newsletter for all TYSA registrants, on quarterly basis or
as otherwise directed by the TYSA Board. Each club will have equal access to
space in this newsletter through submittal from designated club personnel.
1.4.3 Develop press releases and submit them to local and national media to
promote TYSA in the community.
1.4.4 Submit a publicity and fund raising budget to the TYSA Board.
1.4.5 Coordinate activities with the TYSA Board and Member clubs to further the
goals of TYSA and Member Clubs including solicitation of contributions for youth
soccer programs throughout the region from Foundations, Businesses, Government
Agencies, and individuals through fundraising events, direct solicitations, and
contracting other individuals to work on behalf of TYSA and Member clubs to
raise funds.
1.5 The Vice President Scheduling shall:
1.5.1 Organize and coordinate the scheduling of each age division throughout the
Association;
1.5.2 Prepare schedules for all inter-club and Association playoff play;
1.5.3 Act as a liaison between the STYSA and/or the USYSA and the Association in
matters relative to State, Regional and National competitions;
1.5.4 Coordinate and disseminate all necessary information relating to
inter-club play and play-offs to all coaches and/or club schedulers, and;
1.5.5 Perform such other duties as may from time to time be assigned by the
President.
1.6 The Vice President Scorekeeping shall:
1.6.1 Collect game reports, verify scores, keep accurate records and distribute
standings of all inter-club play on a regular basis;
1.6.2 Submit a list of all cautions and ejections recorded on the game reports
to the Chairperson of the D&P Committee;
1.6.3 Coordinate the purchase of awards and/or patches to be distributed to
Association teams, and;
1.6.4 Perform such other duties as may from time to time be assigned by the
President.
1.7 The Treasurer shall:
1.7.1 Prepare the Association budget and present it at the April Association
meeting;
1.7.2 Maintain all financial records of the Association;
1.7.3 Provide monthly financial statements to all officers and directors;
1.7.4 Coordinate the filing of all state and federal tax returns;
1.7.5 Account for all receipts and disbursements of the Association. The
treasurer shall keep the financial books and records of the Association in
accordance with generally accepted accounting principles. Payment shall only be
made for expenses approved by the Board and all checks in excess of $250 drawn
against an Association account shall bear the signature of any two of the
Association Administrator, if one exists, Treasurer, Executive Vice President or
the President;
1.7.6 Retain the services of a Certified Public Accountant to prepare an annual
review of the books and record of the Association, and;
1.7.7 Perform such other duties as may from time to time be assigned by the
President.
1.8 The Vice President Referees shall:
1.8.1 Coordinate a program to recruit and train referees to officiate
Association sanctioned play;
1.8.2 Determine, in cooperation with the President, the financial requirement
requirements of the Timberline Soccer Referee Association ("TSRA") to be funded
by the Association and provide the Association Board with a full accounting of
all expenditures on an annual basis;
1.8.3 Develop a coordinated system to assure that all Association sanctioned
play is properly officiated;
1.8.4 Represent the TSRA on the Association Board;
1.8.5 Act as a member of the D&P Committee;
1.8.6 Act as a liaison between the Association and all other referee
associations in the STYSA, and;
1.8.7 Perform such other duties as may from time to time be assigned by the
President.
SECTION 2 - BOARD POWERS AND ADMINISTRATION
2.1 The Board shall transact all business of the Association and shall have the
power to enforce the Constitution, Bylaws and Rules of Competition of this
Association, the STYSA and the USYSA. It shall have the power to decide and
settle all disputes, appeals and protest.
SECTION 3 - STANDING COMMITTEES
The following shall be a standing committee of the Association:
3.1 Discipline and Protest Committee:
3.1.1 This committee shall be appointed by the Executive Vice President and
shall be composed of a representative appointed by each Member Club, the Vice
President Referees, and in certain instances, the Vice President Coaches;
3.1.2 The Committee shall maintain records of all disciplinary offenses and
enforcement of any sanctions of any such offenses;
3.1.3 The Committee shall report at each regular meeting of the Association on
rulings and violations occurring since the last regular meeting.
3.1.4 The Committee shall investigate all formal complaints against Member
Clubs, Officers or Directors which are not in accord with the Association's
purpose as set forth in its Constitution;
3.1.5 The Committee shall present the results of its investigation and its
recommendations of sanctions relative to complaints against Member Clubs,
Officers or Directors for Board Approval;
3.1.6 The Committee shall make the final ruling on all game forfeits, protests,
grievances, appeals and disciplinary matters within its jurisdiction;
3.1.7 The Committee shall make recommendations to the Board as to the settlement
of disputes between Member Clubs.
3.1.8 The Committee shall establish and administer a program to monitor
sportsmanship of players, parents and coaches, quality of refereeing and conduct
of coaches, and;
3.1.9 The Committee shall conduct such other investigations as shall be directed
by the President and approved by the Board.
SECTION 4 - FINANCES
4.1 The Association shall administer its own budget, formulated and approved by
the Board.
4.2 The Association shall have the authority to determine appropriate
assessments on Member Clubs to permit it to function. Assessments will cover,
among other things, such items as: state and national registration fees;
administrative expenses authorized by the Board; the cost of Association
provided equipment and awards; insurance for players, coaches, referees,
officers and directors and such other expenses as my from time to time be
approved by the Board. Unless otherwise K, assessments shall be on a per capita
basis, viz. number of registered players. Generally, assessments will be
determined prior to registration and will be collected at the time of
registration.
4.3 The Association shall maintain a non-profit status with the Internal Revenue
Service and the State of Texas. Additionally, the Association shall obtain and
maintain exempt status from Texas Sales Tax.
4.4 The Treasurer of the Association shall arrange for an annual review of the
books and records of the Association by an independent certified public
accountant. In addition the Treasurer shall arrange for an audit of the
Association's books and records at least once every two (2) years.
4.5 Officers and Directors who are authorized to collect and disburse funds
shall be bonded.
SECTION 5 - MEMBER CLUBS
5.1 Each Member Club shall adopt an official name and register this name with
the Association. Names of Member Clubs shall be sufficiently different from the
Association's name and the name of other Member Clubs to preclude confusion.
5.2 Each Member Club shall adopt a constitution and bylaws and file them with
the Association. These constitutions and bylaws shall not conflict with the
Association's Constitution and Bylaws.
5.3 Each Member Club shall incorporate as, and maintain status as, a non-profit
organization in the State of Texas.
5.4 Each Member Club shall abide by the Association rules and regulations in
effect at the time of its application for membership or as may be subsequently
adopted by the Association. Reasonable sanctions, including the expulsion of a
Member Club, may be imposed by the Board for failure to comply with Association
rules and regulations.
5.5 Member Clubs shall strive to field both boy's and girl's teams in all
divisions of play sponsored by the Association. A minimum of ten (10) teams
shall be required for admission to membership in the Association. Such
membership shall be considered probationary for a period of one (1) year after
acceptance into the Association. If a Member Club's participation should fall to
ten (10) or fewer teams, such Member Club will be considered to be in a
probationary status for one (1) year. If at the end of the probationary period,
either for a prospective new member or for a Member Club, participation has not
increased substantially, the probationary member will be required to withdraw
from the Association or combine with an existing Member Club.
5.6 Each Member Club shall have a territory within the jurisdiction of the
Association that shall be determined upon joining the Association and shall be
acceptable to those clubs contiguous to this territory. Member clubs shall treat
this territory as a franchise, granted by TYSA, giving them the exclusive right
to promote and regulate USYSA soccer, set fees, fundraise, and otherwise promote
the interests of TYSA, STYSA and USYSA within the clubs jurisdiction, subject to
the overriding policies of TYSA. distributed by TYSA to the club of residence
upon request. (Deleted Section -- April 1998).
5.7 An area within one Member Club may be transferred or annexed to another
member club provided that:
5.7.1 The area to be transferred is contiguous to the Member Club requesting the
transfer;
5.7.2 The area to be transferred is clearly defined by school/school district
area, municipally, primary arteries or subdivisions;
5.7.3 The transfer is approved by a two-thirds (2/3) majority of the coaches and
of the parents of those registered fall season players in the affected area
casting votes. The referendum is to be conducted under the direction of the
Association.
5.7.4 The transfer and transfer plan is approved by a two-thirds (2/3) majority
of the Member Clubs' boards of directors directly involved in the transfer.
5.7.5 The transfer and transfer plan is approved by a two-thirds (2/3) majority
of the Association Board of Directors;
5.7.6 The transfer and transfer plan is approved at all levels no later than
April 30 to become effective for the next fall playing season.
5.8 Member Clubs may divide themselves into two or more clubs provided that each
new club meets the membership provisions of the Association Constitution and
Bylaws and obtains all necessary approvals from the Association. A two-thirds
(2/3) majority approving vote of the Member Club's presidents is required prior
to the division f an existing Club. Such division of an existing Member Club
shall not result in one of the Member Clubs being placed in a probationary
status, as defined above, due an insufficient number of teams.
5.9 Membership in the Association shall not be transferable or assignable.
5.10 Each Member Club shall be responsible for registering players. A player
shall be considered "registered" when all required fees have been paid to the
club by the player, all required paperwork has been completed and presented to
the Club and the player's date of birth has been verified by a Club official.
Member Clubs shall be responsible for forming teams from registered players in
accordance with applicable Association rules and procedures.
5.11 Each Member Club shall establish its own schedule of fees for its players.
Each club shall be responsible for the prompt payment
of Association levies and fees. Such fees shall be due when the player is
registered with the Association.
5.12 Each Member Club shall provide and maintain a sufficient number of playing
fields to support its intra-club play. Such fields shall be of the proper size
dictated by the age of the players. Fields shall be marked in accordance with
Association guidelines.
5.13 Member Clubs shall maintain and promote good sportsmanship and conduct at
all games.
5.14 Each Member Club is expected to provide a minimum uniform to each
registered player.
5.15 Each Member Club may engage in promotions, solicitations for sponsorships
and fund raising activities.
5.16 Each Member Club shall provide to the TSRA one (1) candidate for referee
training for each registered team. No team will be allowed to participate in any
Association or STYSA play-off without an active trained referee affiliated with
that team. An active trained referee is an individual who has attended the
required training clinic; is available to the club referee scheduler for game
assignments prior to the completion of 50% of the regular playing season; and,
who has refereed at a minimum, a number of games equal to 50% o his affiliated
team's regular season games
5.17 Each Member Club shall provide the Association Vice President Scheduling
and the Association Administrator a list of teams and affiliated referee prior
to the start of the second half of each playing season.
5.18 Each Member Club must maintain, one (1) active certified referee for every
two (2) registered teams.
5.19 Member Clubs not complying with the above criteria will be limited as to
the number of Association playoff slots allocated to the Member Club in direct
proportion to the percentage of active certified referees available relative to
the required
number of referees. Clubs exceeding the above requirements will be allocated the
unfilled slots based on criteria developed by the Vice President's developed by
the Vice President Scheduling.
SECTION 6 - TIMBERLINE SOCCER REFEREE ASSOCIATION
6.1 The Association shall sponsor and support an independent referee's
association.
6.2 The referee's association shall adopt the name TIMBERLINE SOCCER REFEREE
ASSOCIATION ("TSRA") unless the Board approves another name which clearly
identifies its relationship with the Association.
6.3 The referee's association shall provide referee services for all Association
sanctioned games. It shall also provide referee services to the STYSA at the
Association's request.
6.4 Liability and medical insurance for members and officers of the referee's
association shall be provided by the Association.
6.5 The President of the TSRA or his alternate will assume the position of Vice
President Referees on the Association Board, subject to the Board's approval.
6.6 The Association shall provide the TSRA with a list of the referee candidates
provided by the Member Clubs. The Association will provide operating funds for
equipment, training and services based upon a mutually agreed upon budget. The
TSRA shall provide the Association with an annual budget as well as an annual
accounting of all funds provided to the TSRA by the Association.
6.7 Subject to the approval of the Board the TSRA may charge a fee to Member
Clubs for each game referred by a TSRA certified official. Such fees may in turn
be paid by the TSRA to the individuals providing referee services.
6.8 Each Member Club will provide the TSRA with the name of an individual who
will act as the club's referee scheduler. Such individual will be the liaison
between the TSRA and the TSRA and the individual Member Club.
SECTION 7 - TIMBERLINE SOCCER COACHES' ASSOCIATION
7.1 The Association shall sponsor and support coaches' association.
7.2 The coaches' association shall adopt the name TIMBERLINE SOCCER COACHES'
ASSOCIATION ("TSCA").unless the Board approves another name which clearly
identifies its relationship with he Association.
7.3 The President of the TSCA or his alternate shall be the Association Vice
President Coaches, subject to Board approval.
7.4 All registered coaches of Member Club teams shall be members of the TSCA.
7.5 The TSCA shall strive to provide coaches' education programs which will
enhance the Association's overall soccer program.
SECTION 8 - AMENDMENTS
8.1 Any proposal or motions to amend these Bylaws must be made in writing to the
Association Administrator for distribution to the Board. In addition, twenty
eight (28) days written notice to each Board member of a meeting to amend these
Bylaws shall be required. Such notice shall contain the proposed amendments, as
well as, the time and place of the meeting. Amendments to these Bylaws may be
approved at any duly constituted meeting by a two-thirds (2/3) majority vote of
a quorum. Such majority must include a two-thirds (2/3) majority of the Member
Club Presidents and the total Board even if all members of the Board are not
present at the meeting.
SECTION 9 - AMENDMENTS
9.1 The TYSA Rules of Competition shall govern play of the game within the
Association.
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